2024 Privacy Policy

Your information will be held with the Carrington Umbrella Ltd.

This privacy notice is to let you know how we look after your personal information. This includes what you tell us about yourself, what we learn by having you as an employee and the choices you give us about any information and marketing you want us to send you. This notice explains how we do this and tells you about your privacy rights and how the law protects you.

 

Our Privacy Promise

We promise:

• To keep your data safe and private
• Not to sell your data
• To give you ways to manage and review your marketing choices at any time

 

Who we are

Carrington Umbrella is a private limited company registered on Companies House. Its registration number is 07816859.

As well as our Privacy Promise, your privacy is protected by law. This section explains how that works. Data Protection law states that we are allowed to use personal information only if we have a proper reason to do so and this includes sharing it outside of the Carrington Umbrella.

The law says we must have one or more of these reasons:

• To fulfil a contract with you, or
• When it is our legal duty, or
• When it is in our legitimate interest, or
• When you consent to it

 

A legitimate interest is when we have a business or commercial reason to use your information but even then, we must not unfairly go against what is right and best for you. If we do rely on our legitimate interest, we will inform you what that is.

Here is a list of all the ways that we may use your personal information and which of the reasons we rely on to do so:

What we use your personal information for	Our reason	Our legitimate interests
To manage our relationship with you or your business. To provide advice or guidance about our products and services.	Your consent. Fulfilling contracts. Our legitimate interests. Our legal duty.	Keeping our records up to date, working out which of our products and services may interest you and telling you about them. Seeking your consent when we need it to contact you. Being efficient about how we fulfil our legal duties.
To deliver our products and services. To make and manage customer payments. To collect and recover money that is owed to us.	Fulfilling contracts. Our legitimate interests. Our legal duty	Being efficient about how we fulfil our legal duties and contractual duties. Complying with regulations that apply to us.
To detect, investigate, report, and seek to prevent financial crime. To manage risk for us and our customers. To obey laws and regulations that apply to us. To respond to complaints and seek to resolve them.	Fulfilling contracts. Our legitimate interests. Our legal duty.	Developing and improving how we deal with financial crime, as well as doing our legal duties in this respect. Complying with regulations that apply to us. Being efficient about how we fulfil our legal and contractual duties.
To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning, communications, corporate governance, and audit.	Our legitimate interests. Our legal duty.	Complying with regulations that apply to us. Complying with regulations that apply to us.
To exercise our rights set out in agreements or contracts.	Fulfilling contracts.

 

Groups of Personal Information

We use many different kinds of personal information and group them together like this:

Type of personal information	Description
Financial	Your financial position, status and history.
Contact	Where you live and how to contact you.
Socio-Demographic	This includes details about your work or profession, nationality, education and where you fit into general social or income groupings.
Transactional	Details about payments to your accounts.
Contractual	Details about the products or services we provide to you.
Locational	Data we get about where you are, such as may come from your agency or end client.
Technical	Details on the devices and technology you use.
Usage Data	Other data about how you use our products and services.
Documentary Data	Details about you that are stored in documents in different formats, or copies of them. This could include things like your passport, drivers licence or birth certificate.
Special types of data	The law and other regulations treat some types of personal information as special. We will only collect and use these types of data if the law allows us to do so: Racial or ethnic origin Religious or philosophical beliefs Trade union membership Genetic and biometric data Health data including gender Criminal convictions and offences
Consents	Any permissions, consents or preferences that you give us. This includes things like how you want us to contact you, whether you get paper statements, or prefer large-print formats
National Identifier	A number or code given to you by a government to identify who you are, such as a National Insurance number

 

Where we collect personal information from

Data you provide:

• When you apply to use our services
• When you talk to us over the phone
• In email and letters
• In any annual reviews

 

Data from third parties we work with:

• Agencies that introduce you to us
• End clients that introduce you to us
• HMRC

 

Who we share your personal information with:

• Recruitment agencies who have provided the assignment you are working on
• End clients who have provided the assignment you are working on
• HM Revenue and Customs, regulators and other authorities
• Third party service companies who we use to provide services to you e.g. payroll software provider & right to work check company

 

 

Where we collect personal information from

We may collect personal information about you (or your business) from other companies within the 

Carrington Group and from these sources:

Data you give to us:

• When you apply for our products and services
• When you talk to us on the phone
• When you use our websites
• In emails and letters
• In customer surveys

 

Data we collect when you use our services. This includes the amount, frequency, type, location, origin and recipients:

• Payment and transaction data
• Profile and usage data. This includes the profile you create to identify yourself when you connect to our internet, mobile and telephone services

 

Data from third parties we work with:

• Companies that introduce you to us
• Financial advisers
• Fraud prevention agencies
• Payroll service providers
• Public information sources such as Companies House
• Agents working on our behalf
• Government and law enforcement agencies

 

Who we share your personal information with

We may share your personal information with companies within Carrington Umbrella and these organisations:

• Agents 
• HM Revenue & Customs, regulators and other authorities
• Fraud prevention agencies
• Organisations that introduce you to us
• Companies that we introduce you to
• Companies you ask us to share your data with

 

We may also share your personal information if the make-up of Carrington Umbrella Ltd changes in the future:

• We may choose to sell, transfer, or merge parts of our business, or our assets. Or we may seek to acquire other businesses or merge with them.
• During any such process, we may share your data with other parties. We’ll only do this if they agree to keep your data safe and private.
• If the change to our Group happens, then other parties may use your data in the same way as set out in this notice.

 

Identity Checks

We carry out identity checks when you apply to use our service and become an employee.

We’ll use this data to:

• Assess that you are who you say you are
• Make sure what you’ve told us is true and correct
• Help detect and prevent financial crime
• Ensure you have the right to work in the UK
• Help prevent fraud and money-laundering

 

The information we use

These are some of the kinds of personal information that we use:

• Name
• Date of birth
• Residential address
• Contact details, such as email addresses and phone numbers
• A copy of your passport including the outer page
• A copy of your driving licence 
• A copy of a utility bill or bank statement showing your name and address

 

Marketing

We may use your personal information to tell you about relevant products and offers. This is what we mean when we talk about ‘marketing’.

The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.

We can only use your personal information to send you marketing messages if we have either your consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your information. It must not unfairly go against what is right and best for you.

You can ask us to stop sending you marketing messages by contacting us at any time.

Whatever you choose, you’ll still receive payslips, and other important information such as P60’s and updated terms of employment.

We may ask you to confirm or update your choices, if you take out any new products or services with us in future. We will also ask you to do this if there are changes in the law, regulation, or the structure of our business.  If you change your mind you can update your choices at any time by contacting us.

 

How long we keep your personal information:

We will keep your personal information for as long as you are an employee of Carrington Umbrella Ltd

After you stop being a customer, we may keep your data for up to 7 years for one of these reasons:

• To respond to any questions or complaints.
• To show that we treated you fairly.
• To maintain records according to rules that apply to us.

 

How to get a copy of your personal information

You can access your personal information we hold by writing to us at our address – Carrington Umbrella Ltd, Birchin Court, 20 Birchin Lane, London EC3V 9DU or emailing us at umbrellapayroll@carringtongroup.co.uk

 

Letting us know if your personal information is incorrect

You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this. If you do, we will take reasonable steps to check its accuracy and correct it.

 

What if you want us to stop using your personal information?

You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.

There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.

We may sometimes be able to restrict the use of your data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights. In this situation, we would not use or share your information in other ways while it is restricted.

 

You can ask us to restrict the use of your personal information if:

• It is not accurate.
• It has been used unlawfully but you don’t want us to delete it.
• It is not relevant any more, but you want us to keep it for use in legal claims.
• You have already asked us to stop using your data, but you are waiting for us to tell you if we are allowed to keep on using it.

If you want to object to how we use your data or ask us to delete it or restrict how we use it or, please contact us.

 

How to withdraw your consent

You can withdraw your consent at any time. Please contact us if you want to do so.  If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.

 

How to complain

Please let us know if you are unhappy with how we have used your personal information. You can contact us at our address or by emailing contact@carringtonumbrella.co.uk.  You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern.